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Building and Evolving a Project Management Office

Course Details

Name Building and Evolving a Project Management Office
Description
URL
Location:
Virtual Classroom
Start Date:
Working Days:
Price:
£1497.00 +vat
Availability:
Exam:
Residential:
Course ID:
483794

Overview

Provide a means of centralisation, standardisation, and greater project oversight within your organisation by building an effective Project Management Office (PMO). In this training course, you gain the skills and competencies needed to structure a PMO — including how to analyse portfolio and project success, implement a governance model, and conduct and apply lessons learned.

Learning Objectives

You Will Learn How To

  • Develop a vision and charter of a Project Management Office (PMO)
  • Evolve a PMO to improve project success
  • Automate processes in Project Portfolio Management tools
  • Enhance alignment of project management with portfolio management
  • Evolve PMO maturity through continuous improvement

Pre-Requisites

Requirements:

  • Project management experience at the level of:    
    • Course, Complex Project Management, or
    • Course, Project Management for Software Development

Course Content

Course Outline

Identifying the Value of a PMO

  • Why you need a Project Management Office
  • Developing a PMO vision statement
  • Creating a PMO charter

Building a Case for PMO

Benchmarking PMO maturity

  • Examining different maturity levels
  • Leveraging a framework to assess maturity
  • Considering the current state of project and portfolio management
  • Defining the to-be state
  • Analysing the gap between the current and to-be state

Planning for success

  • Constructing an approach for each maturity criteria by selecting the right combination
  • Establishing PMO responsibilities within the organisation
  • Developing a roadmap to mature the PMO

Standardising and Automating Project Management Processes

Planning for standardised processes

  • Recognising the benefits of standardisation
  • Building/updating processes for your environment
  • Developing standard document templates

Leveraging Project Portfolio Management (PPM)

  • Bridging "doing the right projects" with "doing the project right"
  • Researching, recommending and selecting the right PPM tool/features
  • Linking project management and portfolio management with a PPM tool
  • Centralising resource and capacity management
  • Connecting PPM with a financial management system

Implementing a content repository

  • Establishing standards for storing all project content
  • Automating collaborative processes with tools
  • Housing PMO content for project and portfolio managers
  • Benefiting from integrating the PPM

Managing Project Training and Support

Supporting project management

  • Balancing project staffing and career development
  • Structuring project knowledge management

Providing the appropriate level of mentoring

  • Mentoring and coaching project managers' skill development
  • Building strong project/portfolio management competencies
  • Performing independent project audits to encourage growth and learning
  • Providing project recovery assistance to meet goals

Applying Performance Measures

Analysing portfolio and project progress

  • Defining key performance indicators (KPI)
  • Incorporating Earned Value Management (EVM) to KPI
  • Measuring project costs and benefits against the plan
  • Establishing KPI roles and responsibilities

Reporting progress

  • Collecting and reporting on exceptions
  • Assessing current at risk projects/portfolios
  • Providing leadership with performance reports

Ensuring Proper Governance

Selecting and implementing a governance model

  • Defining governance roles and responsibilities
  • Providing guidance and control

Structuring and developing PMO roles and responsibilities

  • Validating compliance to standards and regulations
  • Ensuring the "projects are done right"
  • Facilitating project portfolio management
  • Promoting and funding for the next project phase

Implementing Change and Continuous Improvement

  • Rolling out controlled change for positive adoption
  • Fostering project management image and culture
  • Evolving the PMO maturity framework
  • Incorporating best practices
  • Conduct and implement lessons learned

Virtual

Description:

Online AnyWare™ immerses you in a dynamic online training environment where you access and participate in an actual classroom. You interact with both your instructor and your peers—just as if you were together with them in the classroom—as you master the essential knowledge and skills in today's most important IT and management topics.

With AnyWare Online Training, you can...

  • Access your course from any Internet-accessible location
  • Gain scheduling flexibility—choosing from a wide selection of course dates
  • Immerse yourself in an actual classroom experience
  • Benefit from AnyWare's unique real-time interactivity
  • Achieve the same results that you expect from an instructor-led classroom course

Frequently Asked Questions

What are the technological requirements for participating in a live, online course delivered via Online AnyWare?

To participate fully in a virtual AnyWare course, you will need the following:

  • An audio-enabled computer
  • A minimum screen resolution of 1024 x 768
  • An Intel Pentium® 4 computer, or equivalent, with a 2.5 GHz or faster processor; or an Intel Mac
  • A minimum of 1 GB of RAM
  • A reliable high-speed Internet connection, either via cable modem, DSL or corporate LAN (a wired Internet connection is strongly recommended)
  • Internet Explorer 7 or higher; or Mozilla Firefox 2 or higher
  • Support for Java and ActiveX within your browser with the latest version of Java installed
  • Adobe Flash version 8 or higher
  • Access to www.logmein.com
  • Ability to install the LogMeIn ActiveX control, which may require local administrative privileges
  • Learning Tree AnyWare will support a dual-monitor setup, which allows concurrent access to the classroom and the computer used for the hands-on exercises. This setup may enhance your training experience; however, it is not a requirement for full participation in any of our courses.

Do I need to install any special software?

None! All you need is a high-speed, flash-enabled Internet browser—Internet Explorer 7 or higher, Mozilla Firefox 2 or higher, or Safari.

Can I participate in a course via Online AnyWare using any type of operating system?

You can participate in a class on a PC or Mac. However, the hands-on exercise material in Course 2320 and Course 984 is not compatible with the Mac operating system at this time. Please contact our AnyWare support team if you are planning to participate in either of these courses using a Mac operating system.

Do I need my own microphone, earphones and/or headset?

Prior to the course, we will provide a microphone-enabled headset for you to use during the course. The headset is yours to keep after the course.

Is the virtual classroom experience really the same quality when it's delivered over the Internet?

Absolutely! Online AnyWare is designed to provide you with the same experience you would receive in the classroom. You connect to an actual classroom where you participate online in live, instructor-led training that is facilitated either at one of our Education Centres or on site at a client's location. As an online participant, you engage with the instructor and interact with your classmates just as if you were in the actual classroom. And you perform all of the same hands-on exercises, so the knowledge you learn and the skills you gain are no different than if you were taking the course as an in-class participant.

Why is Online AnyWare so much more effective than off-the-shelf, self-paced e-learning programmes?

The most important benefit of live, instructor-led training is the ability to interact with your instructor and fellow classmates. It is through such interaction that real learning takes place. Courses taken via AnyWare offer the same benefits. In fact, over half the time spent in courses is dedicated to interactive activities—where real learning happens! You'll have your specific questions answered on the spot, receive immediate clarification of anything that is confusing, perform hands-on exercises by remotely accessing an in-class PC, and share your experiences in real time with your fellow classmates. Most importantly, you'll receive expert advice on how best to apply what you learn to your own projects.

How is the classroom experience actually delivered?

Adobe Connect is the foundation technology for our AnyWare training delivery solution used to deliver our IT and management courses. You'll acquire new skills in a safe environment—your computer's files and applications are never engaged, so there is no risk of damage. A hard copy of the course materials and a microphone-enabled headset will be shipped to you prior to the course.

Using your Internet browser, you remotely access a dedicated in-class PC so that you can participate in hands-on exercises and develop new skills just as if you were in the actual classroom where your instructor is coaching in real time.

How do I connect to the classroom?

One week prior to the class start date, you will receive a "Getting Ready" e-mail with a URL and your login credentials. We'll ask you to complete a three-step validation process prior to the class start date to test your system, two-way audio connection, and Internet connection to the classroom and to your dedicated, in-class PC on which you'll be performing your hands-on exercises.

A few days before your class starts, you'll also receive a call from one of our customer service representatives who will answer any questions you may have. When it's time for the course to begin, just log in—from anywhere—and join your classmates, live in the classroom. During your course, our AnyWare support technicians are available to assist you as needed. It's that easy!

What are the course hours?

Start and end times vary for each individual course. Please confirm the start and end times during registration, as your course may be delivered from a different time zone than your own. On the first day of class, plan to log in to your classroom 30 minutes prior to the start of the class.

This course is approved by PMI® for 17 professional development units (PDUs).

  Technical : 12 PDUs
  Leadership : 1 PDUs
  Business & Strategic : 4 PDUs

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